Hart House Camera Club’s Event Photography Program aims to capture various requested events, galas, conferences for student organizations and other University of Toronto departments. Our passionate members are available for event photography to capture stunning images to leave a lasting memory. Over the past year, the Camera Club has run a pilot programming to capture events such as Trin En Rouge – Trinity College’s 141st Conversat, Graduate Student Union’s Race and Ethnicity Caucus’s 2024 Breaking Boundaries: BIPOC Perspectives in Novel Frontiers Speaker Conference, Hart House Farm Committee’s 2024 Sugaring Off!, Hart House Finance Committee’s 2024 Fintech Forum and more.
Starting 2024-2025 academic year, the Club now has an established system of taking on both volunteer event photography comprised of beginner photographers and paid requests comprised of our most skilled event photographers on our roster for lower than standard rate. For any volunteer event photography requests, the minimum deadline to request is 3 weeks prior to the event. For any paid event photography requests, the minimum deadline is 1 week prior to the event. The volunteer teams will have a turnaround time for the final photos of 1-2 weeks after the event. The paid teams will have a turnaround time of 3 days after the event.
To request photography for your event, fill out the Hart House Camera Club Event Photography Request form.
DISCLAIMERS
For paid teams, HHCC will organize the most experienced photography team whom are already freelance event photographers for lower than standard rate. We will do our best to work with student clubs on limited budgets. Please provide details of honorarium/U of T Financial Information System (FIS), or other methods of reimbursement. Note that if this is a paid opportunity, the photographer(s) must be paid directly; Hart House administration will not be involved in the transaction.
HHCC and the event photographers will retain copyright to the photos provided. The photos may not be used for financial gain without prior approval from the photographers (e.g. selling the photos for a price without involving the photographers). Photos will need to be credited to HHCC and the event photography team by listing their names and/or social media accounts.
Timeline after the event photography request is submitted
- A meeting with a HHCC Co-Chair or HHCC Event Photography Coordinator will be conducted within 7 days of submission to confirm final details.
- Event photography team will be hand selected according to the event details and scale by an agreed upon date.
- Final confirmations of event photography team and event organizers 1 week prior to the event. (E.g. Photographers get media pass and/or entry tickets to the event. HHCC is provided with any relevant updates to the event, e.g. any new individuals, such as guest speakers, that need to be specifically photographed.
- HHCC can promote on social media with 1 post and 1 story prior to the event. These may be collaborative posts if there is a preferred design language.
- The photos will be submitted via a OneDrive link by the agreed upon date.
- Photos are given credit when posted.